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Player/Parent Agreement
(Updated 28/6/24)

This document sets out the terms by which Yorkshire RTC Staff, Parents/Guardians and Players agree to comply during the 2024/25 season.

1. Respect & Positivity

​A central part of the philosophy at Yorkshire RTC is the provision of a Training and Match Day environment that is conducive to the rapid development of our players. We know that players develop when they enjoy playing football and feel that they can express themselves, and make mistakes without any additional pressure from teammates, opposition players, parents and spectators. We therefore promote positivity and have a zero tolerance approach to any form of verbal, physical or psychological abuse.

In practice this means that only positive respectful behaviour and communication should be seen and heard during any training or match event. Players and Parents/Spectators should recognise good performance on both sides and not verbalise any negative views on the performance of the referee, players, coaching team or anyone else associated with the event.


Any formal complaints should be processed by following the appropriate complaints procedure where an investigation can be undertaken and a detailed overview of the findings and associated action provided.  


More information on expected behaviour can also be found in the FA Respect Guidelines.


Yorkshire RTC also have zero tolerance to all forms of bullying or discrimination. The clubs Anti Bullying, Anti-Discrimination, Safeguarding and Complaints procedures can be found at the bottom of every webpage at

Where behaviour that falls short of the guidance detailed above is observed the perpetrator(s) will be asked stop. Should the behaviour continue the perpetrator(s) will be asked to leave the event and an investigation into the circumstances will be initiated through the appropriate complaints/safeguarding procedure. 


2. Training and Match Day Arrangements


Yorkshire RTC provide a structured training program each week. This may include a combination of Technical Drills, Tactical Drills, Strength & Conditioning and Consolidation Games.


All players are expected to attend all training sessions. Where a player is unable to attend their Parent/Guardian must update ‘Spond’ immediately so the Coaching Staff can plan the training around the numbers attending. Players not attending training may not be selected for the following match.


Where a player does not attend training regularly, they may be asked to leave the club to make way for another player.


Yorkshire RTC aim to provide a fun training environment but expect (1) Professional Discipline and (2) Hard Work from the players. Where a player is not demonstrating these attributes or are being disruptive to others, they will be asked to leave the training ground and their Parents/Guardians may be called to pick them up. The player(s) may also not be selected for the following match or matches.


Yorkshire RTC recognise that Parents/Guardians commit a significant amount of time to getting their player to training sessions and matches. Yorkshire RTC therefore commit to starting and finishing training at the agreed times so that parents can plan their time efficiently.


Team Selection and Match Day Arrangements


At the start of each season the Team Manager has the flexibility to determine the ratio of JPL Players and Shadow Players that they feel will enable the squad to be highly competitive in the advanced Junior Premier League and will provide the most competitive training environment to support the development and progression of all the players within the squad .


Each week the Manager of each age group will select a team. The primary basis for selection is previous match performance, performance and discipline in training, fitness, and availability.

Player Rotation


Yorkshire RTC are committed to the development of all the players within the club. Throughout the season the Team Manager will strive to strike an appropriate balance between being competitive in matches and ensuring that all the players in the JPL Squads receive similar opportunities to play in Junior Premier League games over the course of the season. To this end the Team Manager will maintain a record of the players selected for each game. This record helps inform the selection decision/rotation decision each week throughout the season. 


The overarching aim is to ensure that players are treated fairly and receive similar amounts of game time over the course of the season.


Where a player misses training, they may not be selected for the following match. This will generally not count as the players rotation. However, this is at the discretion of the manager based on individual circumstances.


Where a player has missed training due to an injury or sickness but have recovered in time for a match they may still be rested for the following game. This is to ensure that they are fully recovered, and to provide an opportunity for other players to play. Injury/Sickness may count as a rotation week at the discretion of the manager.


If a player states that they are unavailable to play in a match due to an alternative event or activity this, at the discretion of the manager, will not be classed as their rotation week as the choice to attend an alternative event has been made by either themselves or their parents. Again, the Manager has discretion here based on individual circumstances.


Each week the team manager will use all the information available to them to select a team that will be competitive against the team that is to be played. The manager will also do their best to ensure that the rotation of players required to sit out each week is managed in a fair manner.


On match days the manager may ask players to play in a position or several positions during the match. Although both Parents/Guardians and Players are encouraged to discuss their development with the Manager throughout the season they should not question playing positions on Match Day.


Yorkshire RTC have a Match Playing Philosophy that is instilled across all age groups during training and matches. During a match, the manager may choose to take a player off the pitch to discuss the philosophy and highlight areas of development. 


Where a player’s actions during a match fall short of the expected behaviours relating to Positivity and Respect the manager may choose to take the player off the pitch and will explain the area for development. The manager may also choose not to play the player in future games.



Communications and Player Availability Arrangements


Yorkshire RTC use the ‘Spond’ and ‘WhatsApp’ Apps to enable the Managers and Coaches to track player availability so training sessions, fixtures and friendlies can be planned efficiently. Parents must download these onto their mobile phone and become familiar with how they work.


Unavailable for a training session?


Where a player becomes unavailable for training their Parent/Guardian must update 'Spond' immediately, so the Coaching Staff are able to adapt the training session based on the numbers attending.


Unavailable for a match?


Where a player becomes unavailable for a match their Parent/Guardian must inform the team manager immediately, so they are aware and an make an necessary changed to the team. Parents must not assume that the manager has pickup their unavailability on Spond at short notice.



3. Registration Fee and Monthly Subs


Yorkshire RTC have two membership options: -


JPL Squad - £49.50 per month for 12 months ​- Players train and take part in League/Cup Matches, friendlies, and tournaments. ​  


Shadow Player - £36.50 per month for 12 months - Players train and may be asked to play in friendlies, tournaments, League, and Cup games as needed. Although every effort will be made to provide Shadow Players with game opportunities the Shadow Player option should be considered to be predominately Training as game time cannot be guaranteed.


During the Post Season period (June and July) a Players Parent/Guardian will be contacted to clarify if they are intending to continue the following season. The Team Manager or Lead Coach may also contact a players parent to discuss the Squad Membership that the player is to be offered for the following season.


Yorkshire RTC prioritise development over results whilst ensuring that the teams can compete in the highly competitive Junior Premier League. Should the performance of a player drop off or improve over the course of the season then a player could be asked to move from JPL Squad to Shadow Player or vice versa. Should this be the case the parent/guardian will be invoiced with the new invoice to set up the new subscription amount.  


Should a player decide to leave the club during the season the monthly subs subscription will be cancelled from the next payment date.

Payment of the Annual Registration Fee


The Annual Registration Fee will be paid by the parent/guardian as part of the Club Registration Process. The Annual Registration Fee pays for the JPL team registration fees and so should be considered non-refundable. However, the Club Management Team will consider refunds in exceptional circumstances on a case-by-case basis.


Payment of Monthly Subs


An invoice for (JPL Players) or (Shadow Players) will be sent to the players parent/guardian in the 1st Week of September. The payment of the Invoice will set the subscription for payments to be made automatically on the same day of subsequent months through to the following August.


What happens if a player leaves the club during the season.

If a player leaves the club during the season the monthly subs will be stopped during the month that the player leaves. There will be no reimbursement of the Annual Registration Fee.

4. Fundraising


Yorkshire RTC aim to provide the best footballing experience for its players. As a 'not for profit' club all money raised is used to improve the footballing experience provided to the players. Parents are therefore expected to engage with all fund-raising efforts initiated by the Club as much as possible.


5. Social Media, Photographs and Video Footage


Yorkshire RTC uses social media to raise the profile of the club. We also use VEO AI video footage to assist with the development of our players. As part of the registration process parents can indicate whether they are happy for their child to have images and video footage taken and used on social the clubs social media platforms.


Yorkshire RTC recognise the benefits of social media along with the problems that it can create when used in an inappropriate manner. Within Yorkshire RTC it is expected that social media WILL NOT be used by Managers, Coaches, Committee members, parents of players in relation to complaints/grievances.


Yorkshire RTC have a clear complaints/grievance procedure and are keen to deal with any issues raised quickly and efficiently to the satisfaction of all involved. The club also have clear policy relating to Harassment and Bullying which covers all members including players, parents, and staff. All policies and Procedures are available on the club website

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